Administrative Procedures

This Administrative Procedures Manual is designed to be the primary written source of administrative direction for the Division. It is designed as an extension of policy, in the form of procedures. This Manual may make further reference to other detailed administrative documents that have been developed to provide specific guidelines on selected matters.

Procedures in the 100 section (general administrative) may include procedures applicable to 2 or more categories.  Procedures in the 500 section (business administration) include finance, facilities, and student transportation matters.

Procedures in each section are listed alphabetically. 

121 Administrative Procedure Development and Review
164 Air Quality
162 Automated External Defibrillator (AED)
163 Business Continuity Plan
166 Chemical, Dangerous Goods and Hazardous Materials Management
122 Communication Protocols
180 Copyrighted Materials
108 Corporate Donations, Gifts and Sponsorship
132 Emergency Closure Of Schools
150 Emergency Preparedness and Response
       150 Appendix - Emergency Preparedness and Response
115 Expenses (Travel, Meals, and Hospitality)
124 Flag Protocols
181 Freedom of Information and Protection of Privacy (FOIP)
       181-1 Form - FOIP Request for Access to Information
107 Fundraising
170 Harassment Free Work School Environment
       170 Appendix - Harrassment Free Work/School Organizational Commitment
160 Healthy Schools and Worksites
141 Information Security
161 OHS Roles and Responsibilities
       161 Appendix - OHS Roles and Responsibilities
120 Public Interest Disclosure (Whistleblower Protection)
       120-1 Form - Public Interest Disclosure
142 Records Management
130 Research Applications
167 Scent-Free Workplaces
110 School Councils
       110 Appendix 1 - School Councils Annual Report Sample
       110 Appendix 2 - School Councils Financial Report Sample
155 School Dispute Resolution
106 School Generated Funds (SGF)
103 School Reviews
191 Service/Comfort Dogs in School
       191-1 Form - Service/Comfort Dogs in School - Letter of P/G Understanding
       191-2 Form - Service/Comfort Dogs in School - Principal Checklist
       191 Appendix - Service Dog Transportation Protocol
138 Social Media
       138 Appendix - Social Media Guidelines For Schools and Departments)
140 Technology (Internet And Network) Acceptable Use
137 Technology - Devices
       137 Appendix - Technology - Devices (Instructions For Care and Use)
139 Technology Network Account Maintenance
165 Tobacco, Alcohol And Drugs
133 Transportation Idling
135 Use of Personal Mobile Devices and Social Media in Schools
145 VoIP Phone Systems

421 Administrator Contracts
402 Administrator Placements
442 Bus Driver Evaluation
416 Deferred Salary Leave Plan
420 Educational Upgrading Support For Support Staff
415 Educational Upgrading Support For Teaching Staff
409 Employee Discipline
400 Employee Responsibilities and Conduct
434 Grievance Procedures For Support Staff
422 Growth, Supervision and Evaluation of School Administrators
       422 Appendix - Growth, Supervision and Evaluation of School Administrators - LQS
410 Hiring Practices For Professional Staff
430 Hiring Practices For School Support Staff
404 Leave Of Absence
425 Local Authorities Pension Plan (LAPP)
407 Long Service And Retirement Recognition
401 Nepotism
406 Participation In Community Or Political Activities
433 Performance And Probationary Reviews - Support Staff
408 Personal Use Of Division Equipment And Materials
414 Professional Growth Plans (PGP)
417 Reduction In Teaching Staff Work Force (Including Administrative Designations)
405 Secondments And Exchanges
412 Supervision And Evaluation - Teachers
       412 Appendix - Supervision And Evaluation - Teachers - TQS
423 Supplementary Executive Retirement Program (SERP)
424 Supplementary Integrated Pension Plan (Non Registered) (SiPP)
426 Transition To Retirement - Support Staff
418 Transition To Retirement - Teachers
441 Transportation - Bus Driver Training
446 Transportation - Division Vehicles (excluding Buses)
       446 Appendix
445 Transportation - Driver Licence Credentials And Demerits
431 Working Conditions Related To School Support Staff